If you've put on a surprise birthday party before, you probably already know that everything from the invitations to the decorations can really get costly if you aren't careful. You may be thinking of doing something like this for a family member or friend right now but because of how much it might cost, you might be leery of doing so because it might not be what your personal finances can really handle at this time. If that's the case you really don't have to give up on the idea. You ca throw a pretty good party for someone even if you are on a tight budget. You just need to do some careful plan, be creative and get help from those family and friends that you are considering inviting to the party.
Very first thing you should do is to set up yourself a budget. Before you decide what the theme of the party is going to be, what the colors are going to be or even what kind of cake you want, you need to set your budget. After you have that figured out then you can sit down and start the planning for the party, but only then.
When it comes to the invitations, don't waste your money on buying some especially if you have a computer, printer and either a word program or a graphics art program on your computer. If you have all of this you can make your own invitations. If you want to have no cost at all you can simply send your invites via email, but if you would rather send them by snail mail, then simply print them out and then mail them. Either way will save you some money.
To save yourself on the cost of party supplies like napkins, plates, utensils and cups simply go to your local dollar store and you'll find an array of colorful supplies that will simply cost you $1 each for each item that you decide to buy. While you are there you'll probably be really surprised at all of the different things they might have for parties like balloons and banners, crepe paper and party favors, all for a dollar.
You can also sit down with other family and friends and make party decorations yourself. Even sit down with the kids and make some colorful paper chains out of construction paper that you can probably find at the dollar store as well. You can also get small tea lights and put them in jars and place them around different rooms in the home or even outside to add a little bit of mood lighting if this is an adult party.
You can also get some cake mix and make some cupcakes for the party instead of going out and ordering a birthday cake for the party. Anyone, even someone who doesn't bake often shouldn't have much problem whipping up some cupcakes. You can then arrange them on plates and decorate them with candles or be creative and decorate them any way you want making sure that one key cupcake is used for the guest of honor by placing a candle in it.
Don't go out and cater any food and don't buy any ready made foods from the store for the meal for the party. Make your own food and ask others that are helping you with the party to contribute some of their own food as well, this will save you a big portion of the expenses if others contribute some of their own dishes.
Instead of having a bunch of different drinks at the party why not just find a homemade punch recipe and serve that instead. This will taste great and will cost a lot less than if you were to buy a variety of different drinks.
Just remember that you don't have to break the bank over this and the more people that you recruit to help out the less you will spend as well as the less time you will spend working on the party as well.